As part of the Kronos upgrade, employees will receive training to gain a better understanding of the system and its new functionality. Most employees should have received the notification for CLN training for general users. It takes about 15 minutes to complete.
As part of this upgrade, all Cooper managers will be REQUIRED to approve their employees’ timecards. To understand the process, you will be assigned a mandatory class on the CLN. As many of you will be new to Kronos, we are supplementing the CLN class with classroom training during the go-live weeks.
• CLN training – required for all managers and timekeepers. Assignments will be made beginning Tuesday, July 7, 2015.
• Classroom training – highly recommended. Several sessions are offered. Please sign up via CLN . (Kronos Class Registration Instructions.)
Below are the changes that will affect you as a result of the Kronos upgrade:
• All PTO requests have to be done in Kronos except for those who use One Staff. Users who request PTO through the Portal will now have to use Kronos to do so. The Portal application will no longer be available for use.
• All managers and timekeepers will need to access Kronos via Citrix, as some of the functions you need to perform require a specific version of software.
• Managers will be required to approve their employee’s time as timekeepers will no longer have this functionality.
• A “To-Do Checklist” has been designed within the Kronos application to help you better manage your employees’ exceptions/red flags for further review.
• Managers have the ability to delegate their employees to another Cooper manager through Kronos. A delegated manager has the ability to change timecards and schedules, approve PTO requests and approve timecards for those employees. NOTE: Any manager who receives a delegation must accept it in the system.
• You will need to run a bi-weekly Timecard Audit Report that can be scheduled and delivered to your Outlook mail. It will detail any changes made to an employee’s timecard that require your review.
• Because all employees have access to review their timecard and schedule, either via a PC or the clock, accountability will be shared with both employee and managers for verifying information prior to the close of a pay period.
The new system go-live date has been delayed and will not take place on July 18, 2015, as previously announced. A new go-live date will be communicated shortly.
Executive Sponsors:
James Haddock, Controller
Jayashree Raman, Senior Vice President and Chief Information Officer
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