PTO Sell Back
Your second opportunity to participate in our PTO Sell Back program is here. Our new PTO Sell Back policy allows eligible employees to sell back earned, but unused, PTO time twice a year, in May and November. The November payout will be based on PTO accrued as of the pay period ending November 24, 2018. Payment will be made on Friday, December 7, 2018.
To participate, make a request online through Employee Self Service (ESS) between November 19 and November 30, 2018. You will receive an automatic email confirming your submitted request. You must have a Cooper email address to receive a confirmation. Instructions on how to submit your request are attached.
The following outlines the criteria for eligibility:
- Full-time employees may sell back from eight (8) to forty (40) hours of PTO time in eight (8), ten (10), or twelve (12) hour increments, depending upon the length of the employee’s normal work shift. Employees must, however, maintain a minimum of seventy-two (72) hours in their PTO bank at the time of the sell back.
- Part-time employees may sell back from eight (8) to twenty-four (24) hours of PTO in eight (8), ten (10), or twelve (12) hour increments, provided a minimum of thirty-six (36) hours is maintained in the employee’s PTO bank at the time of the sell back.
- Payment for the sell back will be at the employee’s base rate of pay.
- The sell back of PTO is voluntary and sell back decisions are final upon receipt by the Payroll Department.
- Employees who do not accrue PTO on a bi-weekly basis are not eligible for sell back.
- Employees must submit their request online via Employee Self Service by 5 p.m. on Friday, November 30, 2018, to participate.
- By December 1, 2018, the Payroll Department will adjust any employee’s PTO buy back request to ensure the required minimum hours listed above are maintained in the employee’s PTO bank.
PTO Carry Over
The annual PTO carry over will be calculated during the final pay period of the calendar year, which is December 23, 2018, through January 5, 2019, and will be paid on January 11, 2019. PTO taken by an employee during this final pay period of the year will be deducted from their PTO bank before the PTO carry over limit (below) is applied. Any excess PTO time remaining once the employee’s carry over limit is subtracted will be forfeited.
The PTO carry over limit is based on your annual accrual rate, and employees may only carry over one year’s total accrual. Accrual rates are based on an 80 hour pay period.
| PTO Hours Accrued Per Pay Period | Annual PTO Accrual Rate |
| 7.69 Hours | 200 Hours |
| 9.23 Hours | 240 Hours |
| 10.77 Hours | 280 Hours |
If you have any questions regarding your carry over limit, contact your manager or Human Resources.
Computer Access and Human Resources Assistance
If you do not have access to a computer or need assistance, you may visit the Human Resources office at Sheridan Plaza or the CCBO Monday through Friday, 8 a.m. to 5 p.m., or contact HRBenefits@cooperhealth.edu.