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Cooper is pleased to announce that the November 2021 PTO Sell-Back opportunity is here and will remain open until 5 p.m. on Monday, November 29, 2021. In accordance with Cooper’s Paid Time Off (PTO) Policy, eligible employees may sell back earned but unused PTO time twice a year, in May and November. The November payout will be based on PTO accrued as of the pay period ending November 20, 2021. Payment will be made on Friday, December 3, 2021.
Once you submit your request, an automatic confirmation email will be sent to your Cooper email address. Instructions on how to submit your sell back are available here.
The following outlines the criteria for eligibility:
- Full-time employees may sell back from 8 to 40 hours of PTO time in 8-, 10-, or 12-hour increments, depending upon the length of the employee’s normal work shift. However, a minimum of 72 hours must be maintained in the employee’s PTO bank at the time of the sell back.
- Part-time employees may sell back from 8 to 24 hours of PTO in 8-, 10-, or 12-hour increments, provided a minimum of 36 hours is maintained in the employee’s PTO bank at the time of the sell back.
- Payment for the sell back will be at the employee’s base rate of pay.
- The sell back of PTO is voluntary and sell-back decisions are final upon receipt by the Payroll Department.
- Employees who do not accrue PTO on a bi-weekly basis are not eligible for sell back.
- Employees must submit their request via ESS by 5 p.m. on Monday, November 29, 2021.
- Payroll will adjust any PTO sell-back requests on Tuesday, November 30, 2021, where the eligible PTO balance will now fall below the required minimum hours.
For questions regarding the PTO sell-back process, please contact HRCompensation@cooperhealth.edu.
Computer Access and Human Resources Assistance
If you do not have access to a computer or need assistance, you may visit the Human Resources office at Sheridan Pavilion or the CCBO, Monday through Friday, from 8 a.m. to 5 p.m., or contact HRCompensation@Cooper.edu.
PTO Sell Back Instructions:
1. Sign on to Employee Self Service (ESS) and select “PTO Sell Back” from the drop-down menu.
2. Under the “Hours Requested” field, select the amount of hours you want to request from the dropdown menu.
3. Click on the submit button on the top left-hand corner. You will receive an automatic email confirmation to your Cooper email account.
4. After you submit, there will be a pop-up message in your browser. You must click the OK button in order for your request to update your record.
5. Check your email to ensure you received the confirmation of your submission. If you don’t see it, please check your email rules. It is sent from processflow@cooperhealth.edu. You will need this email confirmation if there is an issue with your submission in order to dispute.
If you are amending your original sell back hours, you must enter the total hours you are requesting, not the additional amount. Previous submissions will be overwritten.
Example – You submit a request for 16 hours and then decided to request 24 hrs. You must submit a second request for 24 hours. Your first request for 16 hours will be overwritten, and you will receive 24 hours of PTO payout.
All requests must be submitted between November 15, 2021 at 7 a.m. and November 29, 2021 at 5 p.m.